eTrepid Whistleblower Protection & Incident Reporting Policy

Governing Standard: 10 U.S.C. 4701 / 41 U.S.C. 4712 / Sarbanes-Oxley Act / FAR 3.900

1. Policy Purpose and Statutory Basis

eTrepid Inc. is dedicated to conducting business ethically and in full compliance with all federal, state, and contractual requirements. To preserve this standard, eTrepid maintains an open, protected reporting environment wherein employees and contractors can report suspected fraud, waste, abuse, security breaches, or regulatory non-compliance without fear of retaliation.

This policy codifies reporting protections under federal defense contractor whistleblower statutes, including:

2. Scope of Protected Disclosures

Employees, contractors, subcontractors, and grantees are protected from reprisal when disclosing information that the individual reasonably believes constitutes evidence of:

3. Reporting Procedures & Confidential Channels

Individuals may report concerns internally through any of the following confidential routes:

Reports may be made anonymously. Where identity is disclosed, eTrepid maintains strict confidentiality to the fullest extent permitted by law.

External Federal Reporting Channels:

Nothing in this policy or any eTrepid non-disclosure agreement prohibits or restricts an employee from reporting suspected violations directly to:

4. Strict Prohibition on Retaliation

eTrepid strictly prohibits any form of retaliation, discharge, demotion, suspension, threat, harassment, or discrimination against any employee or contractor who makes a protected disclosure in good faith. Any supervisor, officer, or employee who engages in retaliation is subject to immediate termination of employment and personal civil liability under federal law.